Ultimate Airbnb Expenses Spreadsheet for 2025 | Track, Save & Succeed

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$60.00

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Do I need editing or spreadsheet skills to use this?

No advanced skills are needed. The tracker comes pre-built with formulas and instructions. If you can enter numbers and read charts, you’re good to go. Everything is user-friendly and plug-and-play.

Yes, it’s a one-time purchase. No recurring charges, no hidden fees. You’ll get lifetime access after checkout.

No, it works directly in Google Sheets. It’s accessible from any device and doesn’t require any downloads.

Yes, it supports multiple platforms. You can use it for Airbnb, VRBO, Booking.com, and others. The template is fully customizable to fit any setup.

Yes, it’s great for managing multiple listings or clients. You can organize each property or owner separately in one clean dashboard.

Airbnb Expenses Spreadsheet: Master Your Finances with the #1 Host Tracking Template

Airbnb Expenses Spreadsheet users gain instant control over every dollar spent. If you’re an Airbnb host juggling receipts, scattered spreadsheets, and tax prep stress, this is your solution. This Google Sheets template is tailor-made to simplify budgeting, categorize costs, and help you grow your rental profits—without needing an accounting degree.

Built specifically for Airbnb hosts, this powerful tool supports both beginners and superhosts managing up to 20 properties. Every feature—from the automated calculations to the clean dashboard—was crafted to reduce headaches and increase clarity. Track cleaning fees, maintenance, Wi-Fi bills, and Airbnb host service fees with precision.

New to hosting? Airbnb’s Resource Center can guide you through the basics. Then return here to keep your finances in check with a spreadsheet that works as hard as you do.

Why Hosts Trust This Airbnb Expense Tracker

Forget clunky apps and overpriced software. This spreadsheet is fast, flexible, and easy to use. It lives on Google Sheets so you can access it from any device—anywhere. Visual dashboards give you real-time snapshots of expenses. Custom filters allow you to break down costs by date, category, or individual property. Prepare for tax season or audits without scrambling for data.

Need help understanding Airbnb’s host fees or what you can deduct? The IRS vacation rental guide is a great resource. And we’ve already built this spreadsheet to match what accountants and bookkeepers look for.

What You Can Track:

  • Recurring expenses (Wi-Fi, subscriptions, utilities)
  • Startup costs like furniture and appliances
  • Platform fees, cleaning services, maintenance
  • Profit margin breakdowns by listing
  • Filterable insights by date, category, or unit

Features You’ll Love:

  • Live dashboards that auto-update with every entry
  • No Excel knowledge needed—plug & play
  • Mobile and desktop access via Google Sheets
  • Pre-formatted for up to 20 properties
  • Customizable for any currency and tax setup
  • Ready to export for taxes or accountant sharing

Perfect For:

  • First-time Airbnb hosts
  • Experienced superhosts managing multiple listings
  • Short-term rental property managers
  • Virtual assistants handling vacation rental finances
  • Anyone aiming for higher profits and lower stress

Need help setting up your listing too? Check out our Airbnb Listing Optimization Services to pair this spreadsheet with better visibility and bookings.

This Airbnb Expenses Spreadsheet gives you back control over your finances. No more guesswork, no more chaos—just clarity, consistency, and confidence. Save time, save money, and stay organized year-round.

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Expensive Software, Clunky Sheets, or This?

Template

Blank Sheet

Software

Superhost
“Finally, a sheet that keeps up with how fast I scale.”

The Superhost

Manages 5+ listings and doesn’t have time to guess numbers. Tracks multiple properties, syncs monthly earnings, and views visual dashboards at a glance. Loves automating reports and sharing clean breakdowns with co-hosts or cleaners.

“This replaced my notebook and 3 browser tabs.”

The Part-Time Host

Has 1–2 listings and wants clarity without the headache. Simplifies profit tracking, filters expenses, and sets everything up in minutes — no complicated tools, no hidden formulas.

part-time host
property manager
“This helps me keep everything aligned — even when managing for others.”

The Property Manager

Oversees bookings, cleaners, and income across multiple listings.
Delegates tasks, tracks team activity, and needs clear reporting to keep operations running smoothly. Uses the template to stay organized without jumping between tools or chasing updates.

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