Using an Airbnb spreadsheet template is one of the best ways to track your rental income and expenses in a single place. This guide will walk you through how to use an Airbnb spreadsheet template to manage your short-term rental finances step by step. With this all-in-one Airbnb income tracker and expense spreadsheet (built in Google Sheets), you can log every booking and expense and instantly see results on a property dashboard. Follow the instructions below to set up your template, enter your data, and get the most out of your vacation rental tracker.
Step 1: Copy the Template into Google Sheets
1. Open the Template Link:
Use the link provided at purchase to open the spreadsheet in view-only mode.
2. Sign in to Google:
Log into your Google account.
3. Make a Copy:
Click File > Make a copy to save the sheet to your Google Drive.
4. Rename and Save: Name your copy and save it in your preferred Drive folder.
Step 2: Customize the Setup Tab
Currency Format: Ensure the currency matches your location.
Step 3: Enter Booking Income
In the Income sheet, enter:
Each entry updates dashboards automatically with income totals, monthly summaries, and source breakdowns.
Step 4: Log Your Expenses
In the Income sheet, enter:
Accurate expense tracking allows you to calculate profit and visualize spending trends.
Step 5: Review Your Dashboards
Use the built-in dashboards to:
These reports are auto-calculated and update as you log data.
Yes, Google Sheets works on any device.
Yes, add each to the setup and log data per listing.
Yes, use for Vrbo, Booking.com, or direct bookings too.
No. Only a free Google account is required.
Either log gross income and fees as expenses, or enter net payout.
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